Show Volunteer List

Our Gem Show Is Fast Approaching And It’s All Club Members On Deck!

We 35 to 40 club members to volunteer to help produce the show. I have filled many positions, but we need more members to volunteer besides board members and the regular members that always step in when needed.

I can not stress enough or emphasize the importance of having members step up and volunteer to help. So please look over the list below and volunteer!

The goal or reason the club produces a show each year is so the club can afford an indoor lapidary shop. All profits from the show go to two places. First, to provide two grants ($250 ea.) to a geology or earth science student at Green River College. Second, the balance of the profits goes into our savings account for an indoor lapidary shop or to pay club expenses. A gem show is the only way our club can raise significant money to achieve our goal.

Please look over the areas that still need volunteers. I have broken the tasks into smaller time commitments, so there are no chairmen or heads of any committees. You are asked to volunteer for a specific job or time slot listed below. If you plan to be at the show on a particular day and time, you will find a section at the end of the list where you can enter your name and availability. Then as we near August 15th, you will be assigned a task.

Please select a task and then email me what it is that you would like to volunteer for:

Kat Koch president@cascademineralogicalsociety.org

Or you can use the contact link on our website www.cascademineralogicalsoiety.org/contact-us

Gem Show Volunteer Sheet

Show Chairman – Kat Koch

Help Needed Before And After The Show

Gem Show Signs: 2 helpers to put them out on Thursday, August 18^th and take them down around 3 pm, Sunday, August 21^st: 1. ___________________________ 2. __________________________

Wash rocks for the silent auction at Angie & Brian’s home in Kent. Arrange day and time with Angie and Brian.

1. ________________________ 2. _________________________ 3. ________________________

After the Show Raffle Prizes – Distribute prizes to the winners not in attendance: _____________________

Outdoor Night Security: Friday and Saturday from 6 pm to 8 am:

1. __________________ 2. __________________

Thursday, August 18^th, To Mark Off The Booth Spaces

Pre-show Setup: 3 pm to 5 pm (College to confirm time)

Answer Questions When Needed on marking booth spaces: ___Kat Koch or Charlie Benedict____

Mark off booth locations. Each team needs a 25 ft tape measure and a roll of blue painter’s tape. 3 teams of 2 people ea.

Team #1 ___Fred Funk_____________ _________________________

Team #2 ________________________ _________________________

Team #3________________________ _________________________

Help Needed on Friday, August 19^th, To Set Up The Show

Answer Questions Only on Table and Chair Set Up: 8 am to 11 am (The college is doing all the physical set up of tables and chairs. 1. _________________________ 2. ________________________

Vendor Load In and Out At the Gym – 1 pm to 6 pm: Zach Pratt

Vendor Load In and Out Outside Driveway on Walkie-Talkie – 1 pm to 6 pm: _______________________

Vendor Load In and Out Outside in Parking Lot on Walkie-Talkie – 1 pm to 6 pm: ____________________

Person to be at each Load In Door to Direct Vendor to Their Booth – Need 3 people – Noon to 6 pm:

1. _____________________________ 2. _____________________________ 3. ___________________________

Help Vendors Load In – 1 pm to 6 pm:

1. ________________________ 2. _________________________

3. ________________________ 4. _________________________

Sound & Electrical – On Set Up on Friday (8 am to 6 pm) & Saturday (8 am to 10 am) – work with the college custodian to make sure everything is working: ________________________

Front Entrance – Set Up the Entry Table. Make sure we have basket for kids’ rocks, brochures and door prizes tickets are there – Can do anytime Friday from 8 am to 6 pm: __________________________

Help Needed During Show on Saturday and Sunday

Door Prize Case – Set Up Friday 1 pm to 6 pm and Saturday 8 am to 10 am: ___________________

Person to collect donations for raffle & door prize cases from the vendors. Set Up Friday 1 pm to 6 pm and Saturday 8 am to 10 am: ________________________

Person to be at each Load In Door to Direct Vendor to Their Booth – Need 3 people – 8 am to 10 am:

1. ______Sue Fox_(West Seattle Club)__ 2. _________________________ 3. __________________________

Help Vendors Load In – 8 am to 10 am:

1. ________________________ 2. _________________________

3. ________________________ 4. _________________________

Shuttle Rides – between parking lot and show entrance. Must drive own car, golf cart, etc. The show will reimburse the gas expense. Must submit a receipt or written request to Show Treasurer.

Saturday

9:30 am to 12:15 pm – 1. ___________________ 2. ___________________

12:15 pm to 2:30 pm – 1. ___________________ 2. ___________________

2:30 pm to 4:15 pm – 1. ___________________ 2. ___________________

4:15 pm to 6:30 pm – 1. ___________________ 2. ___________________

Sunday

9:30 am to 12:15 pm – 1. ___________________ 2. ___________________

12:15 pm to 2:30 pm – 1. ___________________ 2. ___________________

2:30 pm to 4:30 pm – 1. ___________________ 2. ___________________

Attend Entrance Handout Door Prize Tickets, Show Brochures & Give Kids Polished Rock

Saturday

9:30 am to noon – 1. ___________________ 2. __________________

Noon to 3 pm – 1. ___Noelle Barnes______ 2. __________________

3 pm to 6 pm – 1. ___________________ 2. __________________

Sunday

9:30 am to 1:30 pm – 1. ___________________ 2. __________________

1:30 pm to 4 pm – 1. ___________________ 2. __________________

Silent Auction Chairman: Mike Blanton

Set Auction Tables Up: Kat Koch

Friday Set Up – Load rocks in & pricing 11 am to 3 pm: 1. __________________ 2. ___________________

Saturday – Help Attend to the Auction Tables:

9:45 am to noon – 1. __Gina Manso____ 2. __Julie Galliani-Manso _ 3. ___________________

noon to 2 pm – 1. __________________ 2. ___________________ 3. ___________________

2 pm to 4 pm – 1. __________________ 2. ___________________ 3. ___________________

4 pm to 6:15 pm – 1. __________________ 2. ___________________ 3. ___________________

Sunday – Help Man Auction Tables:

9:45 am to noon – 1. __________________ 2. ___________________ 3. ___________________

noon to 2 pm – 1. __________________ 2. ___________________ 3. ___________________

2 pm to 4 pm – 1. __________________ 2. ___________________ 3. ___________________

4 pm to 6 pm – Clean Up Helper 1. __________________ 2. ___________________ 3. _________________

Sales at Co-Op Members’ Table:

Friday Set Up: 1 pm to 6 pm Each sets up their items for sale

Saturday – Help Man Co-Op Booth:

9:45 am to 11:30 am – 1. __________________ 2. ___________________

11:30 am – 1 pm – 1. __________________ 2. ___________________

1 pm to 2:30 pm – 1. __________________ 2. ___________________

2:30 pm to 4 pm – 1. __________________ 2. ___________________

4 pm to 6 pm – 1. __________________ 2. ___________________

Sunday – Help Man Co-Op Booth:

9:45 am to 11:30 am – 1. __________________ 2. ___________________

11:30 am to 1 pm 1. __________________ 2. ___________________

1 pm to 2:30 pm – 1. __________________ 2. ___________________

2:30 pm to 4 pm – 1. __________________ 2. ___________________

4 pm to 6 pm – Each tear down their unsold items

Cashiers – Membership, Raffle Ticket Sales, Silent Auction and Members Booth Sales:

Saturday – Cashiers

9:30 am to 11:40 am – Membership & Raffle Tickets 1. __Sue Fox____ 2. ___________________

Auction __________________ Member Booth Sales ____________________

11:40 am to 1:50 pm – Membership & Raffle Tickets 1. ___Linda Jorza_____ 2. ___________________

Auction __________________ Member Booth Sales ______________________

1:50 pm to 4 pm – Membership & Raffle Tickets 1. __________________ 2. ___________________

Auction __Larry Smith (Family)__ Member Booth Sales __Randi Smith (Family)__

4 pm to 6:15 pm – Membership & Raffle Tickets 1. __________________ 2. ___________________

Auction __________________ Member Booth Sales ______________________

Sunday – Cashiers

9:30 am to 11:40 am – Membership & Raffle Tickets 1. _________________ 2. ___________________

Auction __________________ Member Booth Sales ____________________

11:40 am to 1:50 pm – Membership & Raffle Tickets 1. __________________ 2. ___________________

Auction __________________ Member Booth Sales ______________________

1:50 pm to 4 pm – Membership & Raffle Tickets 1. ____Linda Jorza______ 2. ___________________

Auction __Larry Smith_______ Member Booth Sales ____Randi Smith _________

Tear Down and Clean Up – Need 6 volunteers to Pack Up all club stuff, collect trash, and sweep the facility.

Help Vendors Load Out too. To also Double Check the Area that the gym is clean and in order before we leave and shut the doors. We do not need to take down tables or chairs:

Sunday 4 pm to 6 pm

1. ________________________ 2. _________________________ 3. _________________________

4. ________________________ 5. _________________________ 6. _________________________

Volunteers That Will Be At The Show Friday, Saturday or Sunday To Help Where Needed

Please enter your name, time, and day you will be at the show to help.

Name Thursday Friday Time Saturday Time Sunday Time

4 pm to 6 pm 8 am to 6 pm 8 am to 6 pm 8 am to 6 pm

__Paul Athnberg _______ _____________ _______________ _8:30 am to 6 pm_ _9:45 am to 4 pm _

__Peggy Shashy _______ _____________ ________________ _8:30 am to 6 pm_ _9:45 am to 4 pm _

__Zach Pratt __________ _____________ _10 am to 6 pm__ _8 am to 6 pm_ _9:45 am to 6 pm _

__Angie Bayer _________ ______________ ___3 pm – 6 pm__ _8 am to 6 pm_ _9:45 am to 6 pm _

__Brian Bayer__________ ______________ _______________ _8 am to 6 pm_ _9:45 am to 6 pm _

__Pete Williams________ ______________ __10 am to 4 pm__ _9 am to 6 pm_ _1 pm to 6 pm__

__Sue Fox ____________ ______________ ________________ _8 am to 6 pm_ _10 am to 4 pm _

__Mike Stearns________ ________________ _______________ _8 am to 6 pm_ _10 am to 4 pm__

__Fred Funk_________ __3 pm to 5 pm___ ________________ _8 am to 11 am__ _10 am to 4 pm _

__Nancy Funk________ ________________ ________________ _8 am to 11 am__ _10 am to 4 pm _

__Kat Koch__________ __3 pm to 5 pm___ ___10 am to 6 pm__ _8 am to 6 pm_ _10 am to 4 pm _

__Mike Blanton_______ __3 pm to 5 pm___ ___10 am to 6 pm__ _8 am to 6 pm_ _10 am to 4 pm _

________________________ ________________ _________________ _______________ ________________

________________________ ________________ _________________ _______________ ________________

________________________ ________________ _________________ _______________ ________________

________________________ ________________ _________________ _______________ ________________